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Quick Jumps:
President | Vice President | Secretary | Treasurer | Dir. Membership | Dir. Programs
Dir. Meetings | Dir. Communications/Public Relations | Dir. Philanthropy

Officers (2-year terms)

PRESIDENT

• Ensures all functions of the Association are handled appropriately and completely
• Provides direction and leadership of organization
• Maintains active membership to NBTA
• Regularly participates in NBTA's Chapter Presidents Listserv e-mail message forum
• Provides NBTA with requested information pertaining to AZBTA
• Executes monthly membership meetings per agenda
• Prepares agenda and executes monthly board meetings
• Acts as moderator for monthly meetings, including introduction of keynote speakers and insuring gifts for speakers are provided and available at the completion of all meetings
• Attends CPC meetings quarterly and NBTA yearly convention
• Must have served on AZBTA Board for a minimum of two years
• Oversees Scholarship Committee

VICE PRESIDENT

• Acts in supporting role for the chapter whenever professional duties interfere with the President's ability to carry out his/her duties as it relates to the association
• Presides over the direction and function of the remaining Board positions
• Assumes the role of President should that position be vacated for any reason during term, and upon assumption of this role is responsible for the appointment of a new Vice President to be chosen from the current Board
• Assists the directors in committee development and serves as the primary liaison between committees and the board.

SECRETARY

• Provides minutes of each Board meeting to the Board members within five (5) working days of the meeting
• Responsible for sending invitations to the membership. Gathers information from the Program Director and forwards to the membership via mail, e-mail, or fax
• Coordinates with Director of Meetings to ensure meeting announcements contain accurate information regarding location and time of events
• Coordinates with Director of Membership to ensure meeting announcements are distributed based on the most current database of membership information
• Distributes meeting announcements to membership, with instructions to RSVP to the Director of Meetings
• Handles Chapter correspondence as deemed necessary

TREASURER

• Ensures timely payment of all expenses incurred during the operation of the association
• Develops yearly budget for the organization
• Maintains accurate records of all finances related to the association and filing of appropriate government forms
• Provides monthly update to the association regarding the financial status of AZBTA
• Arranges for Credit Card machine to be present at every monthly meeting
• Coordinates with Director of Philanthropy on budget for special events
• Sends out membership "no show" bills on a monthly basis
• Coordinates with Director of Membership on "paid" status of members and processes membership dues
• Checks AZBTA mailbox on a regular basis, distributes mail to appropriate Officers and Directors or delegates another Board Member to fulfill

Directors (1-year terms)

DIRECTOR OF MEMBERSHIP

• Maintains the membership listing, including deletions, additions and modifications to the roster to ensure the most accurate database
• Ensures timely development and distribution of the directory to all active members
• Sends out membership applications to potential new members as requested
• Sends out new member "Welcome" letter within 10 days of new member joining the organization
• Develops and oversees the annual membership drive
• Provides monthly updates to the association regarding the status of the membership, including total number of paid members by category, i.e. Direct, Allied
• Distributes new member ribbons for name tags to registration table
• Ensures updated membership is distributed to Board Members by the 24th of each month for current mailings
• Provides membership database to various committees for miscellaneous mailings
• Provides membership database to NBTA when requested
• Sends out membership renewal form no later than November 30

DIRECTOR OF PROGRAMS (EDUCATION)

• Secures appropriate keynote speaker for all monthly meetings - less special events
• Communicates with the Board for approval of speakers and ensures speaker fees are appropriate and cost effective based on the financial position of the association
• Provides speaker bio to President and Public Relations for monthly membership meeting
• Coordinates with Secretary on speaker information for invitations
• Provides monthly updates to the Association regarding upcoming speakers and topics
• Provides satisfaction/suggestion surveys to membership at monthly meetings
• Distributes potential volunteers to appropriate Director for monthly surveys
• Provides President with monthly speaker report to be submitted to NBTA
• Provides name tag information for the speaker to the Director of Meetings
• Plan an annual Educational Forum

DIRECTOR OF MEETINGS

• Secures appropriate meeting space for each monthly membership meeting. Coordinates with hotel, food, AV, set-up
• Communicates with the Board for approval on meeting locations and time and ensures meeting space fee is appropriate and cost effective on the financial position of the Association
• Coordinates with Director of Programs to ensure accurate information regarding location and time of event is communicated to the membership via meeting announcements
• Receives RSVP from members and prepares badges for monthly meeting attendees and speaker
• Coordinates with Director of Membership for name badge ribbon
• Coordinates creation and maintains the Hospitality Committee
• Provides monthly update to the Association regarding upcoming meeting locations and times
• Monthly recap presented at monthly meeting to Board to include attendance and expenses
• Responsible for registration set-up, organization, and staffing

DIRECTOR OF COMMUNICATIONS/PUBLIC RELATIONS

• Develops and distributes quarterly newsletter
• Represents AZBTA to trade media and other local associations similar or related to AZBTA functions, i.e. Arizona Tourism Alliance and the Arizona Office of Tourism, and Chambers of Commerce
• Coordinates with other local travel related organizations on AZBTA events through Board liaisons
• Responsible for developing and distributing press releases
• Maintains website (www.azbta.org)
• Provides creative support to Director of Philanthropy
• Responsible for monthly chapter meeting photography
• Coordinates with Board on upcoming events of other organizations
• Establishes and maintains AZBTA brand identity
• Provides monthly update to the Association regarding discussions about the Board involvement in current and future activities on behalf of AZBTA
• Coordinates with Director of Philanthropy for written support on any special events

DIRECTOR OF PHILANTHROPY

• Oversee Chairpersons for all special events
• Develops at least one charity/fundraiser event annually
• Communicates with Board for approval on all special events
• Coordinates with Treasurer on special event budgets
• Coordinates with Director of Communications/Public Relations to promote special events
• Secures raffle gifts for monthly membership meeting raffle
• Organizes and oversee raffle at monthly membership meetings